With all the things you have to worry about in running your business, we bet one of the last things you give any consideration to is data theft.
However, data theft is a serious problem for businesses globally, big or small. No businesses are spared from cyber-criminals who are looking steal personal data, credit card details and more to commit fraud. You only need to look at these statistics here to see how serious this is.
If you become a victim of a data breach, you can be sure it’s going to cause many headaches. There is the embarrassment that you’ll need to fess up and tell your employees that their personal information has been compromised. Then there is the fact you’re left facing a very real security threat that can impact on your business financially and in terms of reputation.
Our aim with this post is to outline 5 best practices you can employ to ensure you’re protected against data breaches.
- Use Multi-Factor Authentication
Most systems accounts stick to the trusty username and password as the only required login credentials to any system. This can be good if the passwords are hard to crack with upper and lower case letters, along with symbols and numbers as a requirement.
However, they’re not bulletproof.
A more secure way is via multi-factor authentication, which requires a username and passwords as bare minimums. Additionally, adding a security question can add another layer of security to your security. You may even want to create a digital PIN for your staff to use, one that expires at the end of each business day and then resets.
You can even use mobile phones and organise for digital tokens to be sent to each staff member they must enter just to access the system. There are many options here but multi-factor authentication is the most secure way to protect your business’ systems.
2) Use Up-to-Date Antivirus Software
Many cyber crooks will use malware to infect a person’s computer or mobile device. The malware will then be able to read your login details when you access any system within your business. Then of course, the cyber crooks have access to your login credentials and be able to access your system.
The easiest way to prevent malware from infecting your business’ computers and networks is with the latest antivirus software that updates automatically when the latest updates are made available.
A strong firewall is also a must as it can help keep out any potential hackers.
3) Beware Of Scammy Emails
Scams via email are becoming more and more common. It’s important to pay attention to your emails because hackers will try and use emails to infect your computers with malware and other viruses.
Sometimes, it could be as innocuous as clicking on a link in an email, which then infects your system with the virus or malware. Make sure that you ignore all emails from anyone you are unfamiliar with and don’t even open them. If you’re really worried you can always use an antivirus software to scan suspicious emails.
4) Train Your Employees
You’d be surprised at how often the cause of a data breach is poor security practices by employees of a business. It’s vital that all your employees are given training in this area. They need to be made aware of the suspicious things to look out. They need to be aware of best practices that reduce the likelihood of a data breach occurring.
It’s also important that you make it very clear to them what information they are and are not allowed to divulge to anyone else whether inside or outside of the company.
5) Destroy Your Data
Don’t keep old and unnecessary data on your system. All that does is send an invitation to cyber-criminals to try and hack into it. Make sure that all old and unnecessary data is destroyed. A good idea is to employ the services of a data shredding company and get them to come in periodically and clean up your system.
This is perhaps the best way to ensure that your data is destroyed from your system forever.
All businesses contain sensitive data and the last thing you need is that data getting into the wrong hands. The key is to employ the best practices above and make your business systems secure against data breaches.
If you’d like to find out more about data breaches and the law then get in touch with us today to speak with a legal expert.